Tired of back-and-forth emails to set up interviews? What if Oracle Recruiting Cloud can automatically sync with Google Calendar and make the entire process a breeze? 😎

That’s exactly what the Google Workspace integration delivers when enabled for your Oracle Recruiting Cloud (ORC) environment. Whether you’re a recruiter, interview coordinator, or hiring manager, this feature streamlines your scheduling game — reducing manual effort and increasing accuracy. 📆✨

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🚀 What’s This Blog About?

This blog breaks down how the Google Workspace integration makes interview scheduling smarter, how to enable it, and how interviewers’ availability is automatically managed in sync with their Google calendars. We’ll also show you how to set up preferred time slots to let candidates self-schedule interviews. 🔁

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🛠️ Setup Prerequisites

✅ Your organisation must have Google Workspace integration enabled in Oracle Recruiting Cloud.

📄 Refer to the official document: Interview Scheduling and Email Calendar Integration for Google Workspace(attached at the end of this blog) for enabling steps.

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🔢 Step-by-Step – How Google Workspace Integration Works in Interviews

1. ✅ Enable Google Meet for Interviews

While creating an interview schedule:

• Select Web Conference as the format.
• A new option appears – Enable Google Meet.

Screenshot showing the “Enable Google Meet” checkbox during interview schedule creation inside ORC.

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2. 🧭 Real-Time Interviewer Availability

When creating or modifying interviews, ORC reads the interviewer’s calendar from Google and:

• Displays their availability in real-time.
• Ensures you only schedule/reschedule when interviewers are genuinely free.

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3. 🔄 Auto-Sync with Google Calendar

When you schedule an interview:

• Interviewers get Google Calendar invites automatically.
• If you change the interview time or cancel it, the Google Calendar event updates accordingly!

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4. 📥 View Interviewer RSVP Responses

You can track who accepted or declined the invite:

• The interviewer’s response to the calendar invite (Accept, Maybe, Decline) is shown in Interview Details.

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5. 🧑‍💼 Set Preferred Interview Time Slots (Recruiting Booster Feature)

Recruiters can allow candidates to self-schedule interviews only during preferred windows.

Here’s how interviewers or coordinators can configure it:

• Interviewers:
  Me > Quick Actions > Show More > Interviews
• Interview Coordinators:
  My Client Groups > Quick Actions > Show More > Coordinate Interviews

🧩 Two options are available:

• Use default working days + Google Calendar availability
  → This pulls the system’s default work hours and checks if the interviewer is available.
• Use preferred availability + Google Calendar availability
  → Lets you define exact time slots you’d prefer for each weekday.

Screenshot showing the interface where interviewers choose between default and preferred availability options.

Screenshot showing candidate view where only time slots matching both preferred availability and free calendar slots are offered.

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💼 Use Cases – Where This Shines

• 📅 High-volume hiring where interview coordination is painful.
• 🧑‍💼 Recruiters managing multiple requisitions with overlapping schedules.
• 🌍 Global teams in different time zones using Google Calendar.

Imagine a candidate scheduling an interview only in a time slot when all interviewers are 100% available in Google Calendar. That’s productivity.

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✅ Final Thoughts

Integrating Google Workspace with Oracle Recruiting Cloud takes the pain out of interview scheduling. From live availability checks to automatic updates in Google Calendar and personalised time slots – it’s designed to save you time, reduce errors, and provide a better experience for recruiters and candidates alike.

🔗 Enable it, use it, and level up your recruitment game!